2024 Upper Madison Street Fair Vendors

Upper Madison Street Fair Logo

Vendor Applicaton
This form is only for Vendors who are NOT primarily selling food for on-site consumption.
(Other applications available here.)

We strongly prefer online applications. You can register online even if you want to pay by check. Online registration is the fastest and easiest way to register. If you are unable to register online, please contact us at vendors@uppermadison.org so we can assist you.

Questions?  vendors@uppermadison.org


We accept ONLY vendors that sell original art works,
handmade crafts or local food stuffs.

Re-sellers of manufactured merchandise will NOT be accepted.
 

Fee:
  • There is a $50 fee for participation. You will only be asked to pay that fee if your application is approved.
  • The fee is generally non-refundable. However, if we are legally unable to hold the Street Fair as a result of COVID-related or other restrictions, vendor fees will be refunded.
  • If you plan to provide any food for on-site consumption, we must include you on our Temporary Food Service License and you will need to provide your workers compensation and disability forms as part of your registration.
  • Event will be cancelled in the event of heavy rain or dangerous weather only.
Space Details:
  • Space is 10’ x 10’, and located on the street (asphalt)
  • The fair provides an empty space only. You must provide everything else you need (tent/pop-up, tables, signs, etc.)
  • Pop-ups are encouraged. Please plan to weight your pop-up. It can be quite windy at the fair and unweighted pop-ups can be dangerous.
  • Generators are generally not allowed.  If you have any questions about generators, please check with us at vendors@uppermadison.org.
Setup:
  • Set-up no earlier than 10 a.m. and be ready by 11:30 a.m.
  • Event runs 12 to 5 p.m.
  • You must be off the street by 5:30 so it can reopen to traffic
Other Policies:
  • Consistent with NYS law regarding "symbols of hate", vendors at the Upper Madison Street Fair will not be permitted to sell or display any item inscribed with a symbol of hate unless the image appears in a book or similar medium that serves an educational or historical purpose. The term "symbols of hate" shall include but not be limited to symbols of white supremacy neo-Nazi ideology or the Battle Flag of the Confederacy.

Registration - Contact Info - Regular Vendor
Spot Type
Contact Information
All vendors must have a NYS Tax ID#.
More information about NYS Sales Tax here: Do I Need to Register for Sales Tax?
Day of Contact?
What is the best "day of" contact information for the person who will actually be at the fair?
Registration - Vendor
What would you do at the fair if approved?
Products
What do you plan to sell at the fair? Please describe your offerings as you want them shared with the public. If you want to share any other information with us, please use the "Notes for the Organizers" area below. We only accept vendors that create their own art work, crafts or food stuffs – re-sellers of manufactured merchandise are not accepted.
Food for sale at the Fair
 
If you checked “No” go directly to the "Power” section below.

All food offered for onsite consumption is subject to Albany County Department of Health regulations; they are numerous! (for a complete list go to http://www.health.ny.gov/regulations/nycrr/title_10/part_14/subpart_14-2.htm#s1)

The most important requirement is that all food must be from approved sources, and prepared in facilities under permit by the Albany County Health Dept. or an appropriate regulatory agency. Food may not be prepared at home.

It is up to you to meet these conditions; by selecting "Yes” above you acknowledge your responsibility for adhering to these policies.

 
Upper Madison Street Fair is required to include all food for on-site consumption on our temporary food service permit. If you are NOT already permitted by Albany County, please provide your: 1) Certificate of Workers Compensation Insurance (C-105.2, U26.3, SI-12, or GSI-150.2), and 2) NYS Disability and Family Leave (DB-120.1 or DB-155). If you ARE already permitted by Albany County, they will have these forms on file already, so you do not need to provide them here.
Power
We have a very limited number spots with power and an even more limited set of spots where generators are allowed. Please consult with us at vendors@uppermadison.org if you need power or a generator before applying.
Raffle Item
Much of the funding for the Fair and other Upper Madison Improvement activities comes from a raffle held the day of the Fair. We appreciate donations of items valued at $25 or more to be used in the raffle. We may combine your item with other items to create appealing raffle baskets. If you are willing to donate a raffle item please describe it here.
Please enter the approximate dollar amount of your raffle item as a whole number with no dollar sign or decimal point. For example, if your item is worth fifty dollars enter 50.
Notes for the Organizers
Please include here any notes about your plans for the fair that you want to share with us, but do not want included in our public facing information about your offerings.