Upper Madison Street Fair: Sponsor Registration

2025 Upper Madison Street Fair Sponsor

Sponsor Registration

This form is intended for UMSF Steering Committee Members only.   Generally you will want to LOG OUT before entering sponsorship information here.  If you see your own information in this form, you are probably logged in.  Please log out before proceeding.

No confirmation email is sent when you fill this out.  You must communicate directly with the sponsor to confirm all details.

We will send an email with spot number to the Sponsor shortly before the fair.

Space Request Fields
Sometimes we allow in kind contributions to serve as part of the sponsorship contribution. Enter the amount of actual cash money expected above. Enter the sponsorship level below. And if the sponsorship level and the cash money expectation aren't the same, describe the in kind contribution that makes the difference.
If in-kind contributions are expected, identify them here.
Upload a photo for display to the public - it could be your logo or an image of your product, whatever will be most appealing to attendees.
Do you want a spot or just to display your brochures?
Sponsors (signature, small business, or neighborhood boosters) are welcome to participate in the fair on site. You may choose a spot along the street, or we can display your brochures or similar materials at Fair Central, or you may choose not to participate onsite at all, you will still receive the public recognition described for your sponsorship level.
Sponsorhip Level
Enter the cash amount expected from this sponsor. Do NOT include the value of inkind contributions. This is for actual money only.
$1.00
Total
Contact Information
Contact Information
Day of Contact?
What is the best "day of" contact information for the person who will actually be at the fair?
What will you do at the Fair
What would you do at the fair if approved?
Please provide enough information for us to determine if you're a good fit for the fair. Much of what you share here will be published on our website, so please describe your offerings in a way that will engage and interest attendees!
Upload a photo for display to the public - it could be your logo or an image of your product, whatever will be most appealing to attendees.
Activity
Activity
Do you plan to offer a free activity to help enliven the fair? If so, please tell us about it so we can highlight it in our marketing. In the past, people have provided facepainting, temporary tattoos, free massages, crafts for kids, guessing games and many other fun and interesting activities. Please describe your activity in the words you want us to use for the public. If you have notes for us, please put them in the notes area at the very bottom.
Merchandise
Merchandise
Will you have any merchandise for sale at the fair?
Please describe your merchandise for sale as you want it shared with the public. If you sell packaged food include that here. Food for on-site consumption goes in the next box!
On-Site Food
Food for On-Site Consumption

Will you sell or sample food for on-site consumption at the fair? If you will, choose "Yes" and fill out the other fields in this section. If you will not, choose “No” and go directly to the "Power” section below.

All food offered for on-site consumption is subject to NYS Health Department Regulations. All food must be prepared in a facility that has a permit from the Albany County Health Department or another appropriate regulatory agency. Food may not be prepared at home.

By selecting “Yes”, you confirm that you have read and understood these requirements and that you will follow them.

Please describe any food you will sell or sample for on-site consumption as you want it shared with the public. You must include all food for on-site consumption here so that we can include it on the Temporary Food Service License.

If you are offering food for on-site consumption and you are not already permitted by Albany County, we will add you to our temporary food service permit, but you must provide two forms: 1) Certificate of Workers Compensation Insurance (C-105.2, U26.3, SI-12, or GSI-150.2), and 2) NYS Disability and Family Leave (DB-120.1 or DB-155)
If you have your own health department permit, go directly to the "Power” section below.

If you do NOT have your own health department permit from Albany County, we will add you to our Temporary Food Service License at no extra charge. The county requires that you provide either Form CE-200 - Certificate of Attestation of Exemption, OR both a Certificate of Workers Compensation Insurance (C-105.2, U26.3, SI-12, or GSI-150.2), and a Certificate of NYS Disability and Family Leave Insurance. (DB-120.1 or DB-155). Please upload the required documents. Read the County's requirements here.
Power
Power
We have a very limited number of spots with power and an even more limited set of spots where generators are allowed. Please consult with us at vendors@uppermadison.org if you need power or a generator before applying.
Space Request Fields
Tables & Chairs
Provide counts of needed tables and chairs. Typically we provide 1 table and 2 chairs. If more are needed please let us know and we will accommodate as much as possible.
Typically no more than one. Enter 0 or 1.
Typically no more than two. Enter 0, 1, or 2
Raffle
Raffle Item
Much of the funding for the Fair and other Upper Madison Improvement activities comes from a raffle held the day of the Fair. We appreciate donations of items valued at $25 or more to be used in the raffle. We may combine your item with other items to create appealing raffle baskets. If you are willing to donate a raffle item please describe it here.
Please enter the approximate dollar amount of your raffle item as a whole number with no dollar sign or decimal point. For example, if your item is worth fifty dollars enter 50.
Additional Notes
Notes for the Organizers
Use this space for information you want to share with us, but do not want included in public facing information about your offerings.
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