Upper Madison Street Fair: On Site Food Vendors Registration

2025 Upper Madison Street Fair On-Site Food

On-Site Food Vendor Application

This form is only for vendors who are primarily selling food for on-site consumption. (Other applications available here.)

We strongly prefer online applications. You can register online even if you want to pay by check. Online registration is the fastest and easiest way to register. If you are unable to register online, please contact us at vendors@uppermadison.org so we can assist you.

Questions?  vendors@uppermadison.org

Important Policies

Fees:

  • Standard space fee for on-site food vendors is $100. We have a very small number of larger more prominent "Special Spaces" available at $200.  See details below.
  • You will only be asked to pay your fee if your application is approved. 
  • The fee is generally non-refundable. However, if we are legally unable to hold the Street Fair as a result of COVID-related or other restrictions, vendor fees will be refunded.
  • Fee includes Temporary Food Service License. If you are not already permitted by Albany County, we must include you on our Temporary Food Service License and you will need to provide your workers compensation and disability forms as part of your registration. If you do not have those forms, please review the requirements established by Albany County here.
  • Event will be cancelled in the event of heavy rain or dangerous weather only.

Standard Space ($100) Details:

  • Standard spaces are 10’ x 10’, and located on the street (asphalt).
  • No trucks or generators are allowed in standard spaces.
  • The fair provides an empty space only. You must provide everything else you need (tent/pop-up, tables, signs, etc.)
  • Pop-ups are encouraged. Please plan to weight your pop-up. It can be quite windy at the fair and unweighted pop-ups can be dangerous.
  • We can provide 120V power at a VERY SMALL number of standard spaces. You can request power on this form, but a request is not a guarentee! 

Speical Space ($200) Details:

  • We have a very small number of larger more prominent spaces available at $200. If you are interested in those spaces please consult with us at vendors@uppermadison.org before submitting your application.
  • If you have a food truck or similar, you will only fit in one of these "Special" spaces.
  • Most special spaces are served by 120V power.
  • Generators are allowed by permission only at Special Spaces.  If you want or need to bring a generator, please consult with us at vendors@uppermadison.org before you apply for a space.

Setup:

  • Standard Space set-up no earlier than 10 a.m. and be ready by 11:30 a.m.
  • Special Space setup is typically similar, but special arrangements may need to be made for truck arrival and departure.
  • Event runs 12 to 5 p.m.
  • You must be off the street by 5:30 so it can reopen to traffic.

Other Policies:

  • Consistent with NYS law regarding "symbols of hate", vendors at the Upper Madison Street Fair will not be permitted to sell or display any item inscribed with a symbol of hate unless the image appears in a book or similar medium that serves an educational or historical purpose. The term "symbols of hate" shall include but not be limited to symbols of white supremacy neo-Nazi ideology or the Battle Flag of the Confederacy.

Fee
Spot Type
Choose Special Spot ONLY if you are requesting a "Special" spot at an additional fee and you have permission to request this spot from the Street Fair team.
Contact Information
Contact Information
Day of Contact?
What is the best "day of" contact information for the person who will actually be at the fair?
TaxID
NYS Tax ID#
All vendors must have a NYS Tax ID#.
More information about NYS Sales Tax here: Do I Need to Register for Sales Tax?
What will you do at the Fair
What would you do at the fair if approved?
Please provide enough information for us to determine if you're a good fit for the fair. Much of what you share here will be published on our website, so please describe your offerings in a way that will engage and interest attendees!
Upload a photo for display to the public - it could be your logo or an image of your product, whatever will be most appealing to attendees.
On-Site Food
Food for On-Site Consumption

Will you sell or sample food for on-site consumption at the fair? If you will, choose "Yes" and fill out the other fields in this section. If you will not, choose “No” and go directly to the "Power” section below.

All food offered for on-site consumption is subject to NYS Health Department Regulations. All food must be prepared in a facility that has a permit from the Albany County Health Department or another appropriate regulatory agency. Food may not be prepared at home.

By selecting “Yes”, you confirm that you have read and understood these requirements and that you will follow them.

Please describe any food you will sell or sample for on-site consumption as you want it shared with the public. You must include all food for on-site consumption here so that we can include it on the Temporary Food Service License.

If you are offering food for on-site consumption and you are not already permitted by Albany County, we will add you to our temporary food service permit, but you must provide two forms: 1) Certificate of Workers Compensation Insurance (C-105.2, U26.3, SI-12, or GSI-150.2), and 2) NYS Disability and Family Leave (DB-120.1 or DB-155)
If you have your own health department permit, go directly to the "Power” section below.

If you do NOT have your own health department permit from Albany County, we will add you to our Temporary Food Service License at no extra charge. The county requires that you provide either Form CE-200 - Certificate of Attestation of Exemption, OR both a Certificate of Workers Compensation Insurance (C-105.2, U26.3, SI-12, or GSI-150.2), and a Certificate of NYS Disability and Family Leave Insurance. (DB-120.1 or DB-155). Please upload the required documents. Read the County's requirements here.
Power
Power
We have a very limited number of spots with power and an even more limited set of spots where generators are allowed. Please consult with us at vendors@uppermadison.org if you need power or a generator before applying.
Raffle
Raffle Item
Much of the funding for the Fair and other Upper Madison Improvement activities comes from a raffle held the day of the Fair. We appreciate donations of items valued at $25 or more to be used in the raffle. We may combine your item with other items to create appealing raffle baskets. If you are willing to donate a raffle item please describe it here.
Please enter the approximate dollar amount of your raffle item as a whole number with no dollar sign or decimal point. For example, if your item is worth fifty dollars enter 50.
Additional Notes
Notes for the Organizers
Use this space for information you want to share with us, but do not want included in public facing information about your offerings.
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